10 Easily Overlooked Customer Service Tips

Paul Marchese

January 19, 2023

Customer Service

There are many things you can do to make sure you deliver excellent customer service. Here are ten easy ways you can do so.

Provide humanized support

It’s no secret that customer service is a big part of any company’s kitty. That’s why it’s a good idea to ensure your staff has enough to go around and isn’t so slammed that they can’t handle a call if one should arise. And why not expand the staff during peak seasons? There’s only so much a small business can do, so why not let your employees do what they do best?

Customer service isn’t just about answering questions. It’s also about getting to know your customers. The easiest way to do that is by taking the time to learn their name, email address, and preferences. This allows you to tailor your service to them. Ultimately, customer service should be the fun stuff.

Ask customers for feedback.

Customer feedback can be a useful tool for companies to improve their products and services. It can also help businesses reach out to their customers in new ways.

While it may seem intimidating, it doesn’t have to be. A few simple steps can make it easy to gather customer feedback.

First, determine who will be responsible for collecting feedback. You can start with a simple survey, but if you want more complex tactics, you can move on to more sophisticated tools.

You should also set up workflows for triaging feedback. Make sure to specify when to expect a response from your team. Customers will be more willing to provide feedback if they know you’ll respond. If you don’t get a reply, your brand can lose credibility.

Treat customers like people, not a number in a ticket queue.

If you’re a small company or startup, you may not have the floor space or budget to build a physical queue. Instead, you have to find ways to organize your support tickets. And this isn’t easy. Many factors go into choosing the order of your tickets.

A virtual queue is a great way to move customers up the line as they need to be. In addition, it gives you real-time data that you can use to plot an operational strategy. This means you can optimize your workflow and improve your sales process.

The first tier in the queue should be reserved for the most important tickets or have a high payment tier. It would help if you also assigned valuable clients to the VIP category. These customers are often your biggest spenders, so you’ll want to give them the best possible service.

Train your team

Building a team of great customer service agents is key to running a successful business. A well-trained and motivated team will ensure that your customers receive exceptional service.

Before hiring new employees, you should evaluate their soft skills. This includes their language, understanding of the industry, and attitudes toward customers. By understanding the personalities of these individuals, you can tailor your customer service training.

In addition to evaluating their soft skills, you can also provide your team with real-world scenarios to practice. These can help them learn the correct responses to difficult situations, and they can prepare for similar customer interactions on the job.

If you have an employee with excellent communication skills and a natural sense of empatheticness, consider bringing them on board. They can offer practical advice and a warm and welcoming attitude to your customers.

Hear, Empathize, Apologize, Resolve, and Diagnose

While you are probably not a customer service genius, you can hone your wits at the art of the deal. If you want to make the customer experience positive, you need to know what you are doing and the best way to do it. Luckily, some great customer service tips can take your customer care skills from mediocre to stellar. With a little patience and a well-crafted plan of action, you can ensure that your customers will be satisfied with your company. The key is to understand and respect the individual you are working with.

A good customer service strategy requires that you have a good sense of self-awareness and a dash of humility. These two qualities are essential to making the right decisions promptly. For example, do not be tempted to save the day alone. Remember, there is a reason you have a job.